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Minutes of the P&C Meeting held Wednesday 12 September 2007
Present: Kayleen Jensen, Robyn Smith, Robyn Price, Fay Staub, Kaylene Rogers, Gavin Moncur
Apologies: Kelly Foster
The meeting opened at 3.35pm
Minutes of meeting held 8 August 2007 were read by Fay Staub
Minutes were then accepted by Kayleen Jensen and seconded by Kaylene Rogers.
Cent Sale: There had been discussion over the previous few meetings about the Cent Sale date. The date has been set for 3 November 2007 to be held at the PCYC. Letter has been written and will be delivered to potential donors by P&C members in the coming week. A list has been presented of past donors and will be updated as each response is received.
Sausage Sizzle: The Treasurer has reported on the takings and numbers for the successive Sausage Sizzles to date. Concern was raised in reference to the number of students who will be at other events on the date of the next SS. P&C decided to go ahead with the event for those remaining at school.
Cricket Bat Raffle: Winners announced as 1st Wesley Reifel and 2nd Mr Sellars. A total of $443.00 raised on the raffle.
A selection of fundraising material had been received and would be placed into the Fundraising folders in the P&C Secretary folder.
QAST Conference information received and will be filed in the P&C documents folder.
Letter of Resignation received from Tuckshop Convenor, Robyn Price.
School Chaplain Announcement made by Principal to inform of Sharon Beveridge taking this position across the ACTSS schools.
Active After School Sport: Gavin reported that the Active After School program has been very successful and has now ceased for the term. Active After School will recommence in Term 4 with Basketball. There is an opportunity for another coach to participate with payment at $50 per session.
Multi Purpose Court: The court in now completed and will be officially launched in Term 4. A plaque is to be provided by the P&C and will need to recognize the funding received from SEDF. A morning tea provided by the P&C will be followed by rotational games involving some students on the court. A letter will be forward to one of the local dignitaries to attend and officially open the court.
SWPS: Training of staff in the SWPS will continue in Term 4 and some restructuring of current practice and systems will tale place.
Cluster Distribution: The distribution of funding and staff across the ACTSS will occur to ensure parents of special needs students have access to education and support for their children at the school of their choice.
Staffing 2008: Reading Recovery will be discontinued, with funding being placed into the training of support staff to implement an Intervention Program within the school.
Prepare for Prep Evening: ACTSS have funds of $30000 to be distributed across the schools to provide fulltime TA’s for Prep classes.
School Account: The school financial account and budget was presented and attached as a hard copy
Kayleen reported that the Tax and Superannuation payments will be debited from the Tuckshop account in coming weeks.
Presentation Night:
· Date was set for Tuesday 11th December to be held at the World Theatre.
· Fay Staub will share previous Presentation Night information with Staff members.
· Kayleen Jensen willl liaise with Nev at the Theatre to organise the date and payment will be covered by the P&C.
Esteiddfod:
· Feedback received from members of the public on the success of our students and the new band/choir vests.
· A thankyou letter to be written to Stephanie Townsend re: donation of one vest to the school.
Tuckshop:
· Discussion on the decline of orders in the Tuckshop. Data shows the ordering is predominately in the lower school area.
· Addition of basic Hamburgers to the menu on Fridays of Term 4 to entice the upper school students.
· Catering will continue into Term 4 on a volunteer basis from Mrs Price.
· Gavin will chase up a survey for data collection from the Tuckshop.
· Paid tuckshop convenor position will not be re-advertised in the immediate future. A decision was passed to call for parental volunteers and will be announced in the latest school newsletter. The temporary closure of the tuckshop may be necessary if volunteers are not available.
The meeting closed at 4.45pm.
The next meeting will be on Wednesday 10th October 2007 at 3.15pm in the Staff Room.
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